Activity Codes
This document outlines the codes used to categorize different types of accomplishments documented in the Community Check Box (CCB). Using the correct code helps ensure accurate data for analysis, graphs, and reporting.
Note: Your specific CCB may have additional or different codes beyond those listed here. Check the help text on the code question in your form, or ask your project leader/Site Admin for guidance.
Code Summary
Section titled “Code Summary”| Code | Activity | Brief Definition | Examples |
|---|---|---|---|
| CC | Community/System Change | The first time a new or modified program, policy, or practice is adopted or implemented within a community or system. | Implementation of a new program; adoption of a new ordinance (policy); changes to service delivery practices; expansion of an initiative. |
| CA | Community Action | An activity performed by the group to bring about a new or modified program, policy, or practice in the community or system. | Actively lobbying, advocating with change agents, demonstrations, petitions, letter writing. |
| DA | Development Activity | Actions taken to prepare or enable a group to address its goals and objectives. Use for activities that build knowledge, skills, capacity, or readiness internal to the organization/workforce. | Work group meetings; capacity-building trainings; needs assessments; surveys; strategic or sustainability planning; evaluation activities. |
| SP | Services Provided | Delivery of information, training, material goods, or other valued activities directly to participants, clients, or community members who are not part of the initiative’s internal workforce. Note: When a new program is initiated, its first instance should be coded as both CC and SP. | Community workshops or classes; direct service events; resource distribution; support groups; pop-up clinics; outreach booths. |
| ED | External Dissemination | Conveying information about the initiative and its accomplishments to audiences outside the workforce or the community directly involved in the effort. | Presentations or posters at regional/national conferences; publications; webinars with multi-state audiences. |
| M | Media | Promotion of the initiative or its activities through media coverage or non-person-to-person distribution of information or materials. Internally-produced media (e.g., newsletters, press releases) may be included. | News articles; press releases; social media posts; newsletters; flyers/brochures/posters; radio/TV/digital ads; website articles; action alerts. |
| RG | Resources Generated | Acquisition of funding or other resources that support the initiative, including funds, materials, or in-kind contributions. | Grants or contracts; donations or sponsorships; in-kind contributions; volunteer hours; matching funds. |
| OC | Organizational Change | New or modified policies or practices that occur within the organization that enhance the functioning or capacity of the effort. | Developing a mission; completing a strategic planning process; setting committee goals; hiring new staff. |
| O | Other | Activities that are documented but do not fit within an existing code. Use sparingly. | Efforts the group wishes to track that fall outside current definitions. |
Important Documentation Reminders
Section titled “Important Documentation Reminders”All documented efforts must:
Section titled “All documented efforts must:”- Have already occurred
- Be related to the initiative or its efforts
When describing the activity/accomplishment, include:
Section titled “When describing the activity/accomplishment, include:”- Who did what with whom, and toward what goal
- Be sure to note what people or groups worked together to make the activity/change happen, and any community engagement
Document in a timely fashion:
Section titled “Document in a timely fashion:”- As soon as you can after the event
- It may be helpful to schedule time weekly to enter data
- Enter data at a minimum of monthly
Try to avoid documenting:
Section titled “Try to avoid documenting:”- Entries with multiple codes. Breaking accomplishments into separate entries leads to better analysis.
- Exceptions: Multiple codes may be appropriate under the following circumstances:
- An activity involves both the community and the workforce (e.g., a training that provides information to community members and prevention workers may be coded as DA and SP).
- You are documenting the first time a new program is implemented in the community (e.g., a new healthy nutrition program is implemented for local mothers for the first time and may be coded as CC and SP).
Community/System Change (CC)
Section titled “Community/System Change (CC)”Definition: The first time a new or modified program, policy, or practice is adopted or implemented in the community or system.
Example: XXX community hospital passed a policy requiring all infants be put in safe sleep environments during their time in the hospital. The policy models safe sleep environments for parents with the goal of reducing sudden infant death syndrome in the community.
Other examples:
- Adoption of a new referral or screening protocol in an organization
- Launch of a new community initiative
- Expansion of an existing program to new populations or regions
Community Action (CA)
Section titled “Community Action (CA)”Definition: An activity performed by the group to bring about a new or modified program, policy, or practice in the community or system.
Example: Three Wichita Regional Prevention Center staff met with the owners of five local bars to discuss implementing a Safe Bar training for all employees. The group’s goal is to increase the number of employees trained in bystander intervention and reduce alcohol related violence. A follow-up conference call is scheduled for next week.
Other examples:
- Speaking with legislators about policies to prevent sexual violence
- Writing letters to representatives about SVP-related policies
Development Activity (DA)
Section titled “Development Activity (DA)”Definition: Actions taken to prepare or enable a group to address its goals and objectives. Use for activities that build knowledge, skills, capacity, or readiness internal to the organization/workforce.
Example: The Kansas Breastfeeding Coalition presented to 46 attendees at the Home Visiting All-Staff Meeting (MIECHV) on the importance of breastfeeding in home visitation settings. The session provided training and technical assistance to home visitors, equipping them with knowledge and strategies to support breastfeeding families effectively.
Other examples:
- Technical assistance webinars
- Internal team trainings or professional development
- Advisory council meetings and trainings
- Regional meetings or learning collaboratives
- Strategic planning and evaluation activities
Services Provided (SP)
Section titled “Services Provided (SP)”Definition: Delivery of information, training, material goods, or other valued activities directly to participants, clients, or community members who are not part of the initiative’s internal workforce. Note: When a new program is initiated, its first instance should be coded as both CC and SP.
Example: The Thriving Babies Coalition led a life skills training for 30 recent mothers that discussed job training, managing finances, stress-reduction, and overall wellness. The goal was to provide necessary support structures for new mothers to ultimately improve the health of the family.
Other examples:
- Community classes or workshops
- Training sessions for community members
- Local direct service events
- Educational outreach booths
- Pop-up clinics or resource fairs
External Dissemination (ED)
Section titled “External Dissemination (ED)”Definition: Conveying information about the initiative and its accomplishments to audiences outside the workforce or the community directly involved in the effort.
Example: A representative from KDHE presented on the effects of the mobile care units on birth outcomes in rural Kansas at the American Public Health Association annual meeting in Boston.
Other examples:
- Regional or national conference presentations (sessions or posters)
- Academic or professional publications
Media (M)
Section titled “Media (M)”Definition: Promotion of the initiative or its activities through media coverage or non-person-to-person distribution of information or materials. Internally-produced media (e.g., newsletters, press releases) may be included.
Example: A newspaper article described the Healthy Mothers Healthy Babies Initiative, which began this week. Chris Smith from the initiative was interviewed and the initiative was mentioned by name.
Other examples:
- Action alerts
- Press releases
- Billboards
- Radio ads
- TV or digital ads
- Newsletters
- Social media posts
- Flyers
Resources Generated (RG)
Section titled “Resources Generated (RG)”Definition: Acquisition of funding or other resources that support the initiative, including funds, materials, or in-kind contributions.
Example: The Community Health Coalition was awarded a $1,000 grant from a local foundation. These funds will be used to develop and field-test a new life skills workshop for young mothers.
Other examples:
- Grants or funds awarded
- In-kind support or local match
- Donated materials or professional services
- Volunteer time
Organizational Change (OC)
Section titled “Organizational Change (OC)”Definition: New or modified policies or practices that occur within the organization that enhance the functioning or capacity of the effort.
Other examples:
- Developing a mission statement
- Completing a strategic planning process
- Setting committee goals
- Hiring new staff or creating a new position
- Adopting new internal procedures or bylaws
Other (O)
Section titled “Other (O)”Definition: Activities that are documented but do not fit within an existing code. Use sparingly.