Roles and Permissions

Site Admin Role

As a CCB Site Admin you are the main contact for your Community Check Box (CCB). KU staff will work with you to set up your CCB to track and evaluate the activities of your organization. You have the ability to fully manage your CCB including Accomplishments, Indicators, Participants Description, Key Events, and Secondary Scoring. Our staff is also available to provide research assistance (if included in your contract) and technical support as needed.

Site Admins (also known as Site Owners) can access managerial sections of the CCB that general users at the Contributor/Member level do not see. To learn more about your Site Admin capabilities, see the Site Settings and Managing Forms pages. For information about additional levels of access, see the permission roles below.

Permission Levels

Site Admins (Site Owners)

In addition to accessing the management sections, Site Admins have “full control” of their CCBs, including the ability to delete forms, clone them, create new forms, plus other tasks outlined in this Help section. Typically, only a few people are given access to a CCB at the Site Admin level, since they require an “expert” understanding of the CCB and its many capabilities.

Contribute (Member)

The majority of your CCB users will be assigned at the Contribute level (also known as Member level). This allows them to add, delete, modify, and export Accomplishment data, create Graphs, Graph folders, and Saved Views, plus add Indicator data, Key Events, and Participant Description data.

Contribute Variations

There are a few customized access levels that modify the typical Contribute-level permissions:

• Contribute Minus Delete: All the same permissions as a contributor without the ability to delete entries.
• Contribute Minus Delete - View Own: All the same permissions as a contributor without the ability to delete entries. Can only view their own items.
• Contribute - View Own: All the same permissions as a contributor but can only view items they created.
• Data Admin - Secondary Scoring: Assign this role to anyone who needs to do Secondary Scoring, but does not need the full control of a Site Admin.

These customized levels aren’t utilized often but are available upon request with a better understanding of your needs.

Read-Only (Visitor)

The Read-level access (also known as Visitor level) is seldom used, since it takes the “look, don’t touch” approach to accessing CCB data. Anyone with Read access can do the following:

• View Accomplishments with any available custom views and download .csv data files.
• View Graph folders and graph icons (only).

Users with Read permissions cannot do the following:

• View individual Accomplishment entries by selecting/clicking on them (this is an “Edit” feature).
• View individual graphs (this is an “Edit Mode” feature).
• Upload, update, delete, or modify any entries in the system. Only the download function is accessible.